Are Follow-Up Emails Necessary? How to Write One That Gets Noticed

You’ve aced the interview (or so you think), and now the waiting game begins. But here’s the thing: sending a follow-up email could be the nudge that keeps you top of mind for the hiring team. Is it necessary? In most cases, absolutely. Here’s why follow-ups matter and how to write one without sounding pushy.

Why Follow-Up Emails Are Necessary

They Show Professionalism: Sending a follow-up demonstrates that you’re organized, courteous, and serious about the opportunity.
They Keep You Top of Mind: Hiring managers are juggling multiple candidates. A thoughtful follow-up can remind them why you’re a great fit.
They Can Clear Up Doubts: Maybe you forgot to mention a key qualification or want to emphasize your enthusiasm for the role. The follow-up is your chance to add value.

Think of a follow-up email as the dessert to your interview—a nice touch that leaves a lasting impression (unless you send a fruitcake).

When to Send a Follow-Up

After an Interview: Aim to send your email within 24–48 hours. Too soon, and it might feel rushed. Too late, and the hiring team might have already moved on.
After Sending an Application: While less common, a follow-up after applying can show initiative. Wait about a week before reaching out.

How to Write a Great Follow-Up Email

1. Start with a Polite Greeting

Always address the interviewer or hiring manager by name. Avoid generic openers like “Dear Hiring Team” if you can personalize it.

Example:

“Hi [Interviewer’s Name],”

2. Express Gratitude

Thank them for their time. Even if your interview didn’t go perfectly, showing appreciation is always a good look.

Example:

“Thank you for taking the time to meet with me yesterday. I really enjoyed learning more about [Company Name] and the [Job Title] role.”

3. Highlight Key Takeaways

Briefly mention something specific from the interview—whether it’s a project, company goal, or even a shared laugh. This shows you were paying attention and are genuinely interested.

Example:

“I was particularly excited to hear about your plans to expand the team’s use of [Technology/Tool]. It’s an area I’ve worked with extensively, and I’d love the opportunity to contribute.”

4. Reaffirm Your Interest

Let them know you’re still excited about the opportunity (without sounding desperate).

Example:

“Our conversation further solidified my enthusiasm for the role. I’m confident my skills in [specific skill] and [another skill] would align well with your team’s needs.”

5. Close with Next Steps

End your email by inviting them to reach out if they need more information, and don’t forget to thank them again.

Example:

“Please don’t hesitate to reach out if you have any further questions or need additional information from me. I look forward to the possibility of working together. Thanks again for your time!”

Sign-Off:

“Best regards,”
“[Your Name]”

Example Follow-Up Email Template

Subject: Thank You for the Opportunity

Hi [Interviewer’s Name],

Thank you for taking the time to meet with me on [date]. I really enjoyed learning more about [specific topic discussed in the interview] and the exciting work your team is doing at [Company Name].

I’m especially interested in the opportunity to contribute to [specific project or goal mentioned]. With my experience in [relevant skill], I’m confident I can add value to your team and help achieve your objectives.

Please don’t hesitate to reach out if you have any further questions or need additional information. I look forward to the next steps and hope to contribute to your team soon.

Best regards,
[Your Name]

Final Thoughts

Follow-up emails aren’t just a formality—they’re a tool to keep you in the running and leave a positive impression. The key is to keep it polite, professional, and tailored to the conversation you had during the interview.

Just remember: you’re not writing a novel or a breakup letter. A short, thoughtful email will do the trick. Now go hit "Send"—and maybe refresh your inbox just a few (hundred) times!